www.aicc.co.tz Arusha International Conference Centre : Human Resource Officer/ Personal Secretary

Name Of the Company : Arusha International Conference Centre
Company Location : Arusha
Designation : Human Resource Officer/ Personal Secretary
Country : Tanzania

Official Website : http://www.aicc.co.tz/category/press/vacancies/

Vacancies :
1. Human Resource Officer II (One Post) :
Answerable to Senior Human Resource and Administrative Officer

Qualifications and Experience :
** Holder of a Bachelor Degree/Advanced Diploma in Human Resource Management/Public Administration from a recognized University/Institution with at least three years work experience in similar position in a reputable organization
** Knowledge and clear understanding of procedures, regulations, policies and laws governing management of human resource
** Must be Compute Literate

Duties and Responsibilities :
** Responsible for efficient and effective management of human resource matters in the Centre.
** Supporting recruitment and selection of human resources required by the Centre in right quantity, right quality and at a right time for the right department/section.
** Implementing the staff regulations and administrative procedures of the Centre.
** Carrying out annual personnel exercise of confirmations, promotions and disciplining.
** Establishing manpower and skill needs at all levels of departments/section, considering all current operations and programmed expansion.
** Developing and administering a career development programme for high potential employees.
** Implementing changes in personnel policies introduced by management.
** Providing information on employees’ benefits entitlement and welfare.
** Following up implementation of matters arising from performance appraisal interviews.
** Responsible for efficient and effective management of administrative matters in the Centre
** Ensuring that the Centre’s properties are insured and well documented.
** Ensuring that incoming and outgoing mail are properly handled by the registry.
** Ensuring that the Centre’s motor vehicles are properly handled and maintained.
** Designing and overseeing implementation of visitors handling procedures.
** Ensuring that the Centre’s telephone exchange operates effectively.

2. Personal Secretary I (One Post) :
Answerable to Office Management Secretary

Qualification and Experience :
Holder of Ordinary Diploma in Secretarial Services with certificate in Management Development Program for Executive Assistants Level I & II from a recognized college/institution; with at least three years work experience in a similar position in a reputable organization/institution.

Duties and Responsibilities :
** Ensuring proper office housekeeping
** Handling all matters that require highest degree of secrecy
** Typing and word-processing various documents and electronic information
** Communicating and providing information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups
** Interpreting instructions and issues arising, and then implementing actions according to administrative policies and procedures
** Receiving and answering fax/telephone calls/intercoms, giving information to callers and circulating information to appropriate officers.
** Filing minutes, correspondence and other documents and maintaining files in secure custody places using laid down office procedures
** Handling visitors; ascertain the nature of their business and relay information to the executive concerned.
** Handling a diary of appointments, meetings, occasions, official travelling and other scheduled activities for the executives and inform/remind them before and on due date.
** Preparing and facilitating departmental and other meetings; and process records of the proceedings.
** Attend routine hotel and travel arrangements of the executives
** Keep files, sensitive documents and other material in secured or confidential place.
** Convey messages and instructions from executive to subordinates
** Prepares list of office equipment and submit to the relevant offices

3. Assistant Pharmaceutical Technician II (One Post) :
Answerable to Senior Pharmaceutical Technician

Qualifications :
** Holders of Certificate in Pharmaceutical Technology or its equivalent from a recognized Centre/institution
** Must be computer literate

Duties & Responsibilities :
** Undertake Pharmaceutical Production i.e. compounding/manufacture under supervision of senior staff
** Dispensing medicines to patients
** Educating patients on rational use of drugs

4. Pharmaceutical Technician II (One Post) :
Answerable to Senior Pharmaceutical Technician

Qualifications :
Holders of Diploma in Pharmaceutical Technology or its equivalent from a recognized Centre/institution

Duties and Responsibilities :
** Undertake Pharmaceutical Production i.e. Compounding, packaging and labelling pharmaceutical products under supervision of senior staff
** Providing medication and other health care products to patients
** Dispensing medicines to patients
** Educating patients on rational use of drugs
** Maintaining prescription records and inventories of medications and pharmaceutical products

5. Radiographer II (One Post) :
Answerable to Senior Radiographer

Qualifications :
Holders of Diploma in Diagnostic Radiography from a recognized University/institution

Duties and Responsibilities :
** Performing all Radiographic/Radio therapeutic procedures
** Preparing the patient for the procedure
** Preparing the x-ray room and Machine and accessories
** Cleaning and checking the x-ray machine and accessories
** Keeping patients’ property/valuables.
** Maintaining appropriate documentations
** Giving first aid to people in need at the place of work

6. Senior Maintenance Technician – Civil II (One Post) :
Answerable to Principal Maintenance Technician

Qualifications and Experience :
** Holder of Full Technician Certificate and Diploma in Civil Engineering or its equivalent from recognised institution with at least five years of working experience in a similar position in a reputable organization/institution
** Form IV/VI certificate of Secondary Education
** Must be Compute Literate

Duties and Responsibilities :
** Assist in the maintenance and repair of Centre’s facilities
** Assist in monitoring all work being performed by outside contractors
** Responsible for 24 hour emergency maintenance services
** Ensuring inspections of conferences and offices are done according to the laid down procedures
** Monitor and maintain all building systems as assigned
** Ensuring that maintenance and repair are done properly and professionally
** Repair and replace worn out or damaged property
** Keeping records for every maintenance and repair works undertaken

Remuneration :
An attractive package commensurate with the qualifications and relevant experience will be availed to the successful candidate.

Applications :
The Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email addresses of three referees should be sent through the below mentioned address, so as to be received not later than Tuesday, 30th ,September, 2014.

Managing Director
Arusha International Conference Centre
P.O. Box 3081, Arusha,

Fax : +255 27 2050201
E-Mail : md@aicc.co.tz